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By-Laws Printable .doc file
The Luzerne County Dental Society accepts as a standard for the guidance of its members, the current code of ethics adopted and set forth by the American Dental Association.
The membership of this Society shall be composed of Active, Life, Honorary, Retired, and Associate Members.
Active members shall be ethical dentists, graduated of an institution legally authorized and recognized to confer the dental degree, whose professional address is within the jurisdiction of the Third District Dental Society. Active members automatically become members of the Pennsylvania Dental Association and the American Dental Association, in accordance with the Bylaws of these organizations and with the rights and privileges as herein provided in Chapter 1 of these administrative Bylaws.
An active member of this Society, upon his/her election to Life Membership by the American Dental Association, shall automatically become a Life Membership, of this Society.
Honorary members shall be persons of outstanding achievement, who may be either dentists, or non-dentists, engaged in teaching scientific work or research in the branches of knowledge allied to dentistry; or others who have though their benefactors contributed toward the promotion of dental practice or oral and general health; and may be elected to honorary membership by a unanimous vote of the Board of Directors, at any stated meeting, and shall be excused from the payment of the dues of the Luzerne County Dental Society.
Any active member of the Society, upon his/her election to Retired Membership by the American Dental Association, shall automatically become a Retired Member of this Society.
Associate Members shall be:
a) Dentists who are members of the Pennsylvania Dental Association through membership in the District Society of their respective district, or
b) Members of the American Dental Association through membership affiliation in other states, or
c) Physicians who are graduates of an institution, who are licensed to practice medicine in the State of Pennsylvania, and who are members of their local Medical Society, or
d) Distinguished persons in the professions kindred to dentistry. Associate members may be elected by the unanimous affirmative vote of the Board of Directors at any meeting of the Board provided, however, that their application was recorded in the minutes of the Board at previous stated meeting.
a) The officers of this Society shall consist of a President, President-Elect, Vice President, Secretary, Assistant Secretary, Treasurer and Board of Directors.
b) Only an active, retired, or life member good standing of the Society shall be able to serve as an elective officer.
a) The president shall preside at all meetings of the Society, and of the Board of Directors; appoint all standing and special Committees (unless otherwise provided for by these bylaws); perform such other duties as custom and parliamentary usage require, and the close of his/her term of office, deliver a report which shall embody the activities of the Board of Directors.
b) The president shall be, Ex-officio, a member of all Committees. He/she shall be a member of the Board of Directors and therein shall have the power, upon a tie vote of the Board of Directors, to cast a deciding vote; and he/she shall continue as a member of the Board of Directors for a period of two (2) years, on the expiration of his/her term of office.
c) At a time chosen at the discretion of the Board of Directors following the president’s tenure in office, he/she shall be presented with a testimonial as a token of esteem from the society.
d) The President shall have the power to fill vacancies by appointment with approval of the Board of Directors in the offices of President-Elect, Vice President, Secretary, Assistant Secretary, Treasurer, or members of the Board of Directors, which appointments shall continue, pending election at the Society’s next ensuing Annual Meeting.
a) The President-Elect shall assist the President, and become an ex-officio member of such Committees as do the President and Secretary.
b) The President-Elect shall be nominated and elected at the Annual Meeting held one year previous to his/her installation and shall be known as President-Elect until he/she is installed.
c) The President-Elect shall in the absence of the President, perform all his/her duties, and in the case of death, resignation or removal from office of the President, shall immediately assume office as President of this Society.
d) At the installation of officers at the next annual Meeting following his/her election, he/she shall assume the office of President of this Society.
a) The Vice-President shall assist the President and President-Elect in the performance of their duties and preside in their absence.
b) In the event both the offices of President and President-Elect become vacant, the Vice-President shall become President for the unexpired portion term.
a) The Secretary shall keep a complete record of all proceedings of this Society and of the Board of Directors and such other committee meetings as the President may direct, in books provided for that purpose.
b) The Secretary shall notify all officers, delegates and Committees of their election or appointment;
c) The Secretary shall become an ex-officio member of such Committees as do the President and President-Elect.
d) The Secretary shall act as general assistant to the President at all meetings and shall at all times be responsible to the President in the conduct of the office of Secretary.
e) The Secretary shall make all necessary and proper reports to the Secretary of the Third District Dental Society.
f) The Secretary shall maintain an accurately revised list of the names and addresses of the members.
g) The Secretary shall notify all members of the time and place of meetings; of names of candidates to be balloted for, and of any other necessary information; and shall provide official ballots for elections.
h) The Secretary shall provide for inspection by any member, a copy of this Constitution and Bylaws;
i) The Secretary shall conduct the general correspondence of this Society and return full copies thereof.
j) The Secretary shall prepare vouchers and all bills and submit them to the Treasurer for payment.
k) The Secretary may receive such stipend as shall be determined by the Board of Directors.
l) The Secretary shall call roll at each Board of Directors meeting and shall report to the Board the number of meetings each director has absented himself during the fiscal year.
m) The Secretary shall have charge of all books, pamphlets and periodicals in possession of the Society, and shall have them so housed for the convenience of the membership, as the Board of Directors may designate.
n) The Secretary shall keep careful and accurate duplicate accounts.
o) The Secretary shall give security to the Society, in bond of approval surety, as the Board of Directors may require the cost to be paid by the Society.
p) At the discretion of the Board of Directors, any or all of the duties of the Secretary shall be performed by an Executive Secretary who is not required to be a member to the Luzerne County Dental Society.
a) The Assistant Secretary shall assist the Secretary in all general duties.
b) The Assistant Secretary shall record the minutes of all meetings and transcribe them for the permanent records of all the society.
c) The Assistant Secretary shall serve as Editor of the Bulletin unless another editor is so appointed by the President.
a) The Treasurer shall receive all monies due the Society, depositing them and the securities of the Society in such bank or trust companies as the Board of Directors, by majority vote shall select.
b) The Treasurer shall not make payments, except upon vouchers properly approved.
c) The Treasurer shall keep careful and accurate accounts of all moneys and securities received, and of all payments made, and at the Annual Business Meeting shall make a report thereof, and of the financial status of the Society.
d) The Treasurer shall have his/her accounts audited by a committee chosen by the President, and the auditing committee shall prepare and submit a complete audit of the financial status of the Society, including a check of all securities, as of the end of the fiscal year.
e) The Treasurer shall give security to the Society, in bond of approved surety, as the Board of Directors may require, the cost to be paid by the Society.
f) The Treasurer shall report to the Board at each of its slated meetings, a detailed account of expenses incurred an balances on hand, and
g) The Treasurer shall perform such other duties, appertaining to the office of Treasurer, as may be required.
h) The Treasurer may receive such stipend as shall be determined by the Board of Directors.
a) The general business and executive control of the Society shall be vested in the Board of Directors.
b) The Board shall have charge and general control of all properties and financial affairs of the Society.
c) It shall provide suitable places of meeting for the Society.
d) It shall meet in regular session at least once a month with the exception of July and August. Special meetings of the Board may be called by the President at his/her discretion, at time and place of notice, or shall be called by the President, upon the written request of eight (8) members of the Board of Directors.
e) It shall provide the annual meeting place and date, and also such other sectional meetings, or clinics as arranged for.
f) It shall receive reports officers and standing Committees.
g) It shall approve salaries, vote money for expenses of the Society, and determine the amount of bond required of the other officers or employees.
h) The Board of Directors shall consist of Fourteen (14) members as follows; The President and the other duly elected officers, the two immediate past-Presidents, and six (6) elected members, who shall be elected at the Annual Meetings. There shall be elected at the annual meeting, two members of the Board of Directors who shall serve for a period of three years, and who may not again be candidate for membership on the Board, until at least one year after the expiration of their terms of office unless elected as an officer.
i) The Board of Directors, at its discretion, may select an Executive Secretary to perform any and all duties of the Secretary and such Executive need not be a member of the Luzerne County Dental Society. The Executive Secretary shall be paid such compensation as may be agreed upon by the Board of Directors.
j) Any members in good standing in the Luzerne County Dental Society are encouraged to attend the business meeting of the Board of Directors. The members present can discuss and recommend actions on issues to the Board of Directors. The members may not vote or make a motion on the issues unless they have het approval of the majority of the Board of Directors.
k) Any member of the Board of Directors who misses three meetings during the Fiscal Year without an excuse acceptable to the Board shall automatically be suspended from the Board.
a) Delegates and Alternate delegates to the Annual Meetings of the Pennsylvania Dental Association and the American Dental Association shall be recommended to the Third District in the manner as provided for in Chapter III, Section 20 of these Administrative Bylaws.
Nominations shall be from the general membership. Two members shall be elected for three years. Two members shall be elected for two years and can succeed themselves. Two members can be elected for one year and can succeed themselves. After this initial election, two members are elected for three years.
ETHICS AND PATIENT RELATIONS COMMITTEE
a) The Ethics and Patient Relations Committee shall be composed of five (5) members appointed by the President. To this Committee shall be referred to all matters of an unethical nature or conduct deemed unprofessional, either of a member or candidate for membership. They shall report their findings and recommendations to the Board of Directors for final action.
b) It shall be the duty of the Ethics and Patient Relations Committee to receive, investigate and where possible, adjust complaints made by the public against members of the Society. To this end, the committee shall have the power:
1) To request any member of this Society to furnish any information that he/she may have concerning the subject matter of the complaint:
2) To appoint sub-committees either from its own membership or from the general membership of the Society to assist in its investigation, and
3) After considering all available evidence, to make recommendation to the complainant and the accused concerning disposition of the subject matter of the complaint. Such recommendation shall be advisory only and shall not be binding on any of the parties.
It shall be the duty of any member of the Society to whom a request shall be made by the committee, either for information or to serve on a sub-committee, to comply with such request unless excused by the committee.
If any member fails to cooperate with the Committee in either of these respects, the committee shall summarize facts concerning such refusal and shall present them to the Board of Directors which shall thereupon cite the offender for trial before Ethics and Patient Relation Committee.
In hearing upon such citations, the Ethics and Patient Relations Committee shall have the power given to it under Chapter I Section 30 of the Bylaws with respect to the hearing and disposition of other complaints.
PEER REVIEW COMMITTEE
CONSTITUTION AND BYLAWS COMMITTEE
1) Immediately offer aid to widow or of deceased member regarding funeral arrangements, honorary pallbearers, etc.
2) Offer aid to widow or widowers of deceased member’s family in the appraisal of equipment and furniture for disposal.
3) The committee should notify the Secretary of the member’s death.
SPECIAL BUSINESS MEETING
1. Calling meeting to order
2. Roll call of Board of Directors
3. Reading minutes of previous meetings
4. Report of Board of Directors
5. Reports of officers and committees
6. Unfinished business
7. Election of officers, Board of Directors, and suggested Delegates
8. New Business
a) The President shall appoint the Auditing Committee to audit the previous year books.
b) The Budget Committee shall present a proposed budget and any dues changes required to meet the budget.
c) If required a vote is to be taken by the membership to change the dues.
9. Reading of Papers and discussion
a) Such proposed amendments or alterations are submitted to the Secretary in writing at least 30 days prior to the meeting.
b) A quorum of at least twenty (20) members is present.
CONSTITUTION AND BY-LAWS COMMITTEE
Dr. Terry Smith, Chairman
Dr. Charles Musto
Dr. Richard Grossman
Dr. Penny Mericle
Dr. Anthony Baloga
The Constitution and Bylaws were adopted at a special meeting of the Luzerne County Dental Society on January 15, 1996.
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